For those who may not have caught up with the trends, having a virtual assistant is now the ‘in thing’ for most executives. This is not just because it is a trend but rather because it makes sense, both financially and otherwise. Think about it. You get to save on office overhead costs and some of the insurance cover that you are required to provide for all employees working in your premises. Even though you may pay a significant rate per hour, you still save in the long run, mostly because some of the virtual assistants are not on the clock for eight hours every working day.
Apart from saving, you also need help with various tasks and do not want to be micromanaging your assistant’s every move. How better to do this than to get a virtual assistant?
Why Do You Need a Virtual Assistant?
Many executives who haven’t yet made the move all have one question, “Why should I hire a virtual assistant?” The truth is that there are so many reasons. Look at it this way: if your business or company is growing, then you also need to expand. Additionally, there will be more tasks to complete and some of them might be demanding. You can either add more working hours to your week and slave away at the risk of getting burnout. The other option is to get an assistant who will complete the tasks that need to be completed each day. This way, you add hours to your day without stretching yourself.
A virtual assistant will not take up office space so you do not need to include them in your budget except for their wages. You will not have to supervise anyone which is a breath of fresh air.
What Tasks Can You Delegate?
Virtual assistants from digital agencies have a wide set of skills. There are two main types of assistants: those that are skilled and specializing in one or two areas and those that can do general tasks that you assign. Each of these assistants brings something to the table.
The specialized virtual assistant will be better for very specific and technical tasks. If for example, you want graphic design work, you would engage a virtual assistant who specializes in this. You can be assured of high quality work. On the other hand, the other assistants with general skills come in handy. They can be able to complete a variety of tasks without a hitch. For example, if you need administration work, social media posting or compiling reports on certain issues, this assistant will be best placed to handle all this.
How Do You Choose Which Tasks to Delegate?
This is a very important question. At the end of the day, virtual assistants are only supposed to assist. You cannot give out most of your important tasks and risk someone else messing things up. At the same time, you cannot categorize all your tasks as high priority so that you reason out of getting an assistant.
With this checklist, you will be able to decide what to delegate and what not to:
Is the task extremely technical and something in your field of expertise? Like SEO or SMM?
Is the task something you are familiar with or a completely new concept? Like finding great Marketing Locations for your business venture?
Can someone else who is not trained be able to complete the task?
If the task is in your ballpark, then there is no need to assign it to someone else unless they are also extremely skilled in the same area. Otherwise, the task might not be completed as flawlessly as you would prefer. Second, tasks that are relatively new should be outsourced to professionals. You do not need to struggle with graphic design if you know nothing about it. Finally, if an untrained person is able to complete the task, you need to assign it to someone else as you can use your time tending to more serious matters.
Top Traits to Look for in a Virtual Assistant
You should always look for the following traits in any virtual assistant regardless of the digital agency that you use:
Do they have experience completing the tasks in the job description?
Are they open to a trial period?
Are they quick to learn and teachable?
If you tick all this boxes, then it is highly unlikely that the assistant will let you down.
Virtual assistants have become widely accepted and it is high time that you also join the bandwagon. With this information, you can comfortably find a virtual assistant to suit your professional needs.